IT Idea Center Submissions

Submitted on Jan. 26, 2017 - 09:10

EDI for Annual Performance Review - UPO 31

What problem are you solving?

Our department required submission of approximately 300 UPO 31 forms – four to seven pages each – to Campus HR. Since all of our department's completed UPO 31 forms were in an electronic file we requested we submit the file electronically to HR. There was no electronic method to do this. We downloaded the information onto a flash drive but were told HR still had to upload it, print out the forms, scan the forms, file the scans electronically and then shred the reams of paper they produced solely for this exercise.

How would your idea solve the problem?

If our department used a format compatible with the keeper of the records' requirements all the data could be moved electronically.

What features would your idea need to work?

Some of the great UNT and UNTS minds getting together to work this out. Probably would take them a short time to make a major impact on saving time, paper and other resources.

Response/Resolution

UNT performance review documents are currently stored as a "flat file," a scanned pdf, associated with the employee's personnel record. Human Resources is working with the university toward implementation of a fully online evaluation process that is currently in its initial implementation phase within the UNT System Administration. As this online process is extended to UNT in the near future, it will remove the requirement for submission of any paper documents or spreadsheets.

Several areas do submit their digitally signed UPO-31s as PDFs to HR. UNT HR has confirmed that PDFs with digital signatures are acceptable and are the preferred manner of submission. Your network manager can assist your area in creating PDFs with certified digital signatures if you need that instruction.

Elizabeth Hinkle-Turner
Director, Instructional IT Services
University Information Technology


 

Submitted on Jan. 26, 2017 - 09:29

Advising/Financial Aid Appointments

What problem are you solving?

Use the new restaurant/urgent care centers' waiting system of the student leaving their phone number and a text being sent to their phone when they are next in line.

How would your idea solve the problem?

Would keep students from standing around wasting time, they could go to class, library, etc.  They would not have to badger the staff or worry they were missed.

What features would your idea need to work?

ap/software.

Response/Resolution

Thank you for submitting your suggestion about using a waiting system to help students with their appointments. Having worked in UNT's Office of Advising for several years, I think it is a good solution for the students as well as staff members. 

We are in the process of implementing a campus-wide online appointment-scheduling system that can do what you have suggested. The application is called Appointment Manager. Students will be able to book their appointments online. They will receive email and text notifications about upcoming appointments. We hope that the system will reduce the number of no-shows and waiting lines. Appointment Manager plans to offer a feature that allows a student to sign up for a walk-appointment and leave the office until it is time for the student to meet the advisor. The student will be notified via text message (an opt-in service) when he/she is next in line. We hope to go live in the near future. [Editor's note: Read more in the April 15, 2017, issue of Benchmarks Online.]

If you are interested in learning more about the scheduling system, feel free to reach out to our team. 

Jennifer Lee
Director, Student Success Technology
University Information Technology


Back to the IT Idea Center...