IRC News

Minutes provided by Susan Richroath Recording Secretary*

The IRC -- unofficially now known as the INFORMATION TECHNOLOGY COUNCIL (ITC) -- is currently undergoing a reorganization, see the May 20, 2008 minutes for more information.**>

January 19, 2010

Members present: Joe Adamo, Joel Arredondo, Philip Baczewski, Michael Baggett, Bea Bigby for Jon Nelson, Lou Ann Bradley, Warren Burggren (chair), Jim Byford, Cengiz Capan, Tim Christian, Matt Cooper, Yunfei Du, Elizabeth Hinkle-Turner, Joseph Hoffman for Jane Himmel and Patrick Pluscht, Paul Hons for Judith Adkison, John Hooper, Troy Johnson, Maurice Leatherbury, Alan Livingston, William Moen, Ramu Muthiah, Patty Palumbo, Susan Richroath (secretary), Charlotte Russell, Joey Saxon, and Ruthanne Thomas. Members absent: Judith Adkison, Wil Clark, Jim Curry, Renee Drabier, Katy Gallahan, Martin Halbert, Jane Himmel, Bruce Hunter, Abraham John, Jon Nelson, Patrick Pluscht, Will Senn, Scott Warren, and Kiseol Yang.

The minutes of the previous ITC meeting, November 17, 2009, were approved with no recommended corrections.

Student Government Association

Joel Arredondo shared the following list of student IT concerns which he received from the Student Government Association.  

  • increase number of outlets in classrooms
  • greater wireless signal/less drop rates
  • increase in the amount of tech labs on campus/more 24 hour tech labs
  • walk up kiosks (similar to Wooten and ESSC)
  • maps of where the computer labs are located
  • increase in student software licenses for major programs
  • more VPN/cloud computing
  • more open plotter printers in art building
  • DTV in the art building to showcase student works
  • Outlook on all computers on campus
  • language bar on all computers on campus
  • increase in customer service skills from lab attendants
  • offer Office to students for a greater discount

After discussion on several of the items, Elizabeth Hinkle-Turner volunteered to work on the list of action items and provide a progress report at the end of the semester.  It was also noted that the last IT student survey was 3 years ago so it is time develop and conduct a new one.

HR/IT shared services system project 

Maurice Leatherbury provided an update on the HR/IT shared services system project. The Shared Services Council has been appointed and consists of the Chancellor, the Presidents of the UNT institutions, the Vice Chancellor for Administrative Services, the System and university chief financial officers, the chief academic officers of the universities, and the future Vice Chancellor for Academic Affairs. The Council had its first meeting this morning.   A draft job description for the new System CIO was discussed by the Shared Services Council this morning and once it is approved, a search will be conducted to fill the position. A report on the organization, funding, and staffing of IT units across our campus, existing shared IT services, and key IT and HR projects has been shared with the Council. Maurice Leatherbury and Warren Burggren will send a memo to President Bataille offering assistance as needed. 

UNT Five-Year Strategic Plan 

Maurice Leatherbury shared a revised CITC’s Contribution to the UNT Five-Year Strategic Plan document with the ITC. 

Next Meeting

ITC will discuss the symposium on open access policy at the next meeting.    

The next meeting is scheduled for March 16, 2010 at 2 p.m. in GAB 210.

Meeting adjourned.

March 30, 2010

Members present: Joe Adamo, Joel Arredondo, Philip Baczewski, Michael Baggett, Ben Bigby for Jon Nelson, Warren Burggren (chair), Jim Byford, Cengiz Capan, Tim Christian, Wil Clark, Matt Cooper, Yunfei Du, Katy Gallahan, Jane Himmel, Elizabeth Hinkle-Turner, Paul Hons for Judith Adkison, John Hooper, Bruce Hunter, Maurice Leatherbury, Alan Livingston, William Moen, Ramu Muthiah, Patrick Pluscht, Susan Richroath (secretary), Charlotte Russell, Joey Saxon, Will Senn, and Ruthanne Thomas. Members absent: Judith Adkison,  Jim Curry, Renee Drabier, Scott Jackson, Abraham John, Troy Johnson, Jon Nelson, Patty Palumbo, Scott Warren, and Kiseol Yang.

The minutes of the previous ITC meeting, January 19, 2010, were approved with no recommended corrections.

ITC status

At this time, UNT Administration has decided various committees and councils on campus do not need to be written into policy. Until the ITC is recognized in formal existence, Warren Burggren recommends the ITC maintain status quo in taking care of business.  Until the IT restructuring is complete, Warren Burggren proposed that the ITC relinquish the required reports of the ITC planning groups and the necessity to replace members to the planning groups. He also suggested the establishment of ad hoc groups on an as-needed basis. The ITC members concurred with this plan.  

Lecture Capture System project 

Jane Himmel updated the ITC on the Lecture Capture System project.  The planning group will be viewing demonstrations in late March and early April.

 HR/IT shared governance system project

Maurice Leatherbury provided an update on the HR/IT shared governance system project. The shared governance committee is in the process of reviewing two RFP submissions for a consultant firm to review and recommend how to structure HR. The System recently hired a CFO who will handle IT issues.   

SGA’s remote access concerns

Elizabeth Hinkle-Turner provided a slide show and presentation in response to SGA’s remote access concerns, available kiosks around campus, and critical student success.  On behalf of the SGA, Joel Arredondo thanked the ITC for their quick feedback and interest of the students.  After the presentation, the ITC approved the following charge by voice vote. The Student Communications Sub-Committee is charged by the ITC to develop formal digital communication guidelines for critical student success areas on campus in order to create an unambiguous information conduit between the critical success areas and the students which also enhance the university’s goals for greener and more cost-effective operations. Furthermore, the sub-committee is charged with creating guidelines and suggestions for student communication for other university areas and events in order to assist these areas with getting the message out to students about campus activities that while not critical to achievement, can greatly enhance student life and education.

Open access policy symposium

Bill Moen discussed the open access policy symposium which will be held at UNT on May 18.

ITC May meeting rescheduled

Due to the conflicting date of our scheduled ITC meeting in May and the open access symposium, the ITC May meeting will be rescheduled to May 25, 2010 at 2 p.m. in GAB 210.

Meeting adjourned.

May 25, 2010

Members present: Philip Baczewski, Michael Baggett, Warren Burggren (chair), Tim Christian, Wil Clark, Matt Cooper, Katy Gallahan, Elizabeth Hinkle-Turner, Paul Hons for Judith Adkison, John Hooper, Bruce Hunter, Maurice Leatherbury, John Luetkemeyer (guest), William Moen, Ramu Muthiah, Jon Nelson, Patrick Pluscht, Susan Richroath (secretary), Charlotte Russell, Joey Saxon, Peter Sheehan for Will Senn, Mary Speight for Jane Himmel, and Ruthanne Thomas. Members absent: Joe Adamo,  Judith Adkison,  Joel Arredondo, Jim Byford, Cengiz Capan, Jim Curry, Renee Drabier, Yunfei Du, Jane Himmel, Scott Jackson, Abraham John, Troy Johnson, Alan Livingston, Patty Palumbo, Will Senn, Scott Warren, and Kiseol Yang.

The minutes of the previous ITC meeting, , March 30, 2010, were approved with no recommended corrections.

Lecture Capture System project

Mary Speight provided an update on the Lecture Capture System project.  Vendors and costs are being reviewed with plans to report to the ITC by early Fall.

Student Computing Planning Group 

Elizabeth Hinkle-Turner reported that the Student Computing Planning Group met with the Associate Deans’ Council and received support for the recommended communication plan.   The subcommittee will meet in June and the full group later in the summer to continue progress on the plan.

Open access policy symposium 

Bill Moen reported that the open access policy symposium was a success with 175 attendees.  The Provost plans to present the revised policy to the Faculty Senate Executive Committee in late May.  Discussion among the Council members included repository participation mandate for peer review journals, tracking of faculty articles through the Faculty Profile System to assist with compliance, publisher policies, types of formats, and posting of non-textual scholarly works.

Data management plans concerns

Ruthanne Thomas mentioned the need for future discussion about data management plans. Federal agencies that fund research have a policy that data/results should be stored for availability.  There may be cost and security concerns to address.

HR/IT shared governance system project 

Maurice Leatherbury provided an update on the HR/IT shared governance system project. 

3G data service for iPad 

Council discussed reimbursement ruling for 3G data service for iPad (personal item, who pays for applications as they are linked to the person).  At  this time, UNT will not reimburse and the items should not be purchased with UNT p-card.

Next ITC meeting 

The next ITC meeting is scheduled for July 20, 2010 at 2 p.m. in GAB 210.

Meeting adjourned.


 *For a list of IRC Regular and Ex-officio Members click here (last updated 12/12/08). Warren Burggren is now the Chair.

**DCSMT Minutes can be found here.